Food and non-alcoholic beverages are allowed.The renting organization is responsible for communicating this to its meeting participants. Please note, these hallways are shared walk-throughs are will not be restricted solely to the renting party. Meeting materials may be set up in the hallway that connects to the rented space. Meeting activity is restricted to the rented room area unless otherwise.Trash receptacles and bags will be provided. This includes returning tables and chairs to pre-event order and proper disposal of trash in outside dumpster. The renting organization is responsible for returning the room to the same condition it was in prior to the renting organization’s event.JHS is not able to assist with this function. Renting organizations are entirely responsible for their own setup above and beyond the original setup of tables and chairs. JHS is responsible for setting up the chairs and tables prior to your arrival. The JHS rental facilities are equipped with tables and chairs that may be rearranged provided the renting organization returns the room to its original configuration.Violations may result in revocation of room privileges. Renting organizations agree to abide by these rules as a condition of use. The following rules govern use of rental space in JHS. These rates and policies became effective May 2018. The Jacksonville Humane Society reserves the right to decline patrons and to amend its policies and rates at any time. No group will be permitted to rent the meeting space if their purpose is discriminatory in nature or if they pose a disturbance to the normal operation of JHS. In addition, JHS’ board, employees, and volunteers are not to be held liable for any and all claims of injuries, including death, damages or loss, which may arise in connection with a room reservation held on JHS property. JHS is not responsible for loss or damage of equipment, supplies, materials or any personal property owned by those renting the space. If a cancellation is due to a regional or national disaster, including extreme weather conditions, the renting organization will receive a full refund. When adequate notice is not given, the renting organization will be charged the full rental fee. When there is adequate notice, the renting organization will be refunded their reservation payment. Requests to cancel reserved meeting space must be received in writing with adequate notice of five business days. Once the completed application is received, JHS staff will confirm the reservation in writing via email. Checks and Money Orders may be made payable to the “Jacksonville Humane Society.” All room rental payment methods and schedules will be determined on a case by case basis upon confirmation of the reservation in writing. JHS accepts VISA, MasterCard, American Express, Discover, Check, or Money Order as payment. No reservation shall be considered definite until full payment has been made and the renting organization has received written confirmation of the reservation from JHS staff. If your request can be accommodated, the space will be tentatively booked pending full payment of the room rental fee. Please complete the Application for Rental Space. Interested parties should visit JHS prior to making reservations if occupancy is a concern. Please note, the occupancy numbers below are estimates. If the renter desires a different setup, reasonable accommodations will be made by request in writing to JHS. The renter should choose one of the three setups. Rooms can be setup in Theater style (with just chairs and no tables), Classroom style (with chairs and tables in rows facing forward), or Conference (with chairs around a central, long series of tables).
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